ITIL® and Me

In the trenches with ITIL and ITSM.

Bringing change into an environment that has been wrapped in long standing habits, does “change” become its monster?  Change happens everyday in everyone’s life, but are “companies”, “people”, “industries” ready for the shift that will be taking place?

As this new process enters new areas, are changes happening for the better good or for the better thought? Change brings flexibility so that our thinking doesn’t become stagnant.   I question those who don’t believe in change and what it can bring to any environment. I have this quote on my email I don’t know the author, but it sums it up.

 

I was reading a blog post that tries to answer the question “Is DevOps Subversive?” and my first question was “what is this DevOps thing anyway?” After doing some reading about the subject (check out http://dev2ops.org/blog/2010/2/22/what-is-devops.html) I pretty much came to the conclusion that this is the kind of mentality that ITIL tries to promote and it isn’t some  crazy “let’s overthrow I.T.” scheme. Removing the wall between development and operations would only help to increase flexibility while maintaining stability and it will only prove a benefit in the long run. Once again it goes with the “one mentality” culture that I keep seeing from various blogs, presentations and articles.

Today I was reading the usual technical blogs and tweets and as always there’s at least one new “ville” game that someone is developing.  Whenever I read about these new ventures there’s always a specific point to the game, such as teaching people to be more energy conscious or to think about the impact of trash on the environment.  Then it occurred to me; I don’t think anyone has come up with an ITIL training game.  At a time when Facebook and Twitter are the leading marketing tools and small, web-based games are played by millions (if not billions) of people on these types of sites, it’s the perfect opportunity to increase exposure and knowledge of ITIL and the benefits in the I.T. world.  Another reason for this being an important training tool is that the next generation of ITIL practitioners are the “kids” that are constantly connected to the social marketing sites and are very familiar with simulation types of games.  So here’s my idea; just like several of the “ville” type of games there could be one for an IT department where you’re the CIO and have been given the task to build the business from the I.T. side.  A user can choose different market environments, such as healthcare or retail, and as the game plays out they start building the I.T. services to increase business.  For example an email service can save communication time or a server for file shares to store electronic information in case of a disaster.  As time goes on the business grows, new challenges show up (such as customers not being happy with service), and more mature processes and technologies need to be introduced to continue the growth.  Like some of the other simulation games a player can unlock certain technologies or skills based around ITIL.  Eventually the CIO earns enough money to buy a CMDB system, or Knowledge Base.  Maybe they simply hire more Service Desk staff to support the services and maintain customer satisfaction.  Like real life there could also be repercussions for trying to implement something when the organization is not ready.  Maybe that Problem Management tool shouldn’t be used because the Technical Function isn’t developed enough.  Now money has been wasted and the organization will have to function for another year on a useless tool.  The possibilities are endless and I think this is a great opportunity for those learning ITIL to have an interesting way on applying its concepts in a simulated and fun environment.  I doubt I can be the only one to come up with this idea but I have yet to see anyone create it.

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Right now my department is looking to find a replacement for its current ITSM tool.  What I’ve noticed is that a lot of the tools out there are showing off “quick step” or “single step” functionality.  These hot new features make life a lot easier as they take common tasks and integrate the results into records.  For example, a common Service Desk trouble-shooting step is to ping the workstation and post the results in the Incident Record.  With a “quick step,” they could simply type in the workstation name and click on a single button that would automatically ping the workstation and attach the results to the record.  There are even such technologies that can automatically attach a screen shot of the remote workstation.  This is fantastic…in the short term.  I believe in being neutral when it comes to products, but one tool I love is Service-Now.  It has no such “quick step” features, but where it shines above all the rest is it’s long-term support of ITIL.  It does a magnificent job in tying all of the ITIL v3 processes together with an easy to use interface that gives everyone, and I mean practically everyone, the ability to easily make dashboards and view the current state of the I.T. environment.  The kinds of organizations that Service-Now really can market to are those that seriously want a tool to help with processes and managing the I.T. infrastructure, not just something that’s used for record tracking.  Now, is my organization ready for a tool that’s so highly aligned with ITIL?  Probably not.  Right now, just like any other growing company in today’s economy, we’re looking for ways to work more efficiently without having to hire more people.  The various tools with “quick steps” will help decrease Incident Resolution time, increase First Call Resolution rates and will (hopefully) provide a very friendly and intuitive self-service portal for Request Management and Knowledge Management.  Will it support changes in Processes?  Yes.  Will it be perfectly aligned to ITIL?  Probably not.  But right now my department is evolving and using a tool better suited for long-term goals won’t help us meet our short-term or mid-term ones.